Using Microsoft Word to Design & Make Business Cards

Using Microsoft Word to Design & Make Business Cards

Read Time: 4 Minutes


10 Jul 2020

Creating your own business card design from scratch is one of the best ways to make sure it represents you and what your business is all about. Since Microsoft Word is one of the most popular ways to make a card from scratch, we created this easy, step-by-step guide on how to make your business cards in Word. Here’s everything you need to know!


Step 1: Setting Up Your Document

The first step of how to make a business card in Word is to set up your document to the correct specifications. To do this:

  • Open up a blank document in Microsoft Word
  • Go to Layout > Page Setup
  • Change Paper Size from A4 to Custom Size in the drop-down menu
  • Change the dimensions to 91mm x 61mm – this is standard business card size plus 3mm bleed area on each side


Step 2: Adding Your Information

One of the most important parts of your business card is the information you provide on it – this will let your new contact know how and where to get in touch with you. It’s important to include your name, email, phone number, company website and, if applicable, your business’s social media handles.

To add text to your business card design in Microsoft Word:

  • Go to Insert > Text Box
  • Choose one of the text box styles or ‘draw text box’ option
  • Click and drag to draw a text box
  • Type your information into the text box
  • You can change your font, size and colour under the Home tab


Step 3: Customise Your Design

Time for the fun bit! Give your business card some colour or add your logo and create a business card that’s unmistakably yours. Here’s how.

Adding a background colour

•    Go to Design > Page Colour
•    Pick a colour from the colour picker*

*Please note that some colours may appear duller after printing. See our CMYK guide to find out why.

Adding your logo or other images

To add an image, like your logo to your design:

  • Go to Insert > Pictures > This device
  • Choose the image you want to include
  • Drag and drop your logo so it sits where you want it to on your business card design

Adding shapes

Adding a shape to your business card is a great way to differentiate the design from others. To add a shape:

  • Go to Insert > Shapes
  • Choose a shape you’d like to add to your design
  • Draw the shape by clicking and dragging on your document
  • Change the colour, borders and shadows under the Format tab

If you’re not sure on what colour or font you want or where to put your logo, you’re in luck! We recently conducted a study to find the scientifically perfect business card design. Check out the results here.


Step 4: Saving Your Document

You’ve probably added lots of different elements to your business card design, like text and your logo. To make sure everything prints properly and the template stays in the right place, you’ll need to save your file in a way that embeds or flattens these elements – which is easier than it sounds!

The easiest way to do this is to save your finished file as a PDF:

  • Go to File > Save As
  • Choose where you want to save this file to
  • Name your file
  • Then, under the ‘Save as type’ drop-down menu, choose PDF


Your business card is now ready to print! So, what do you say? Upload your new business card design now to send it to print. 


Need to Know More?

For more advice or if you’d like a second pair of eyes to look over your template or design, get in touch with our team and we’ll be happy to help. Or if you want a different way to design, check out our free business card templates that you can customise online for free.


About the Author

Hello! I’m Keyan, I’m part of the Studio team. When you upload artwork to your order, our team check through and set it up for print.